Commercial Lending Assistant

Responsible for performing a variety of services for our customers in a timely and professional manner.  Also responsible for the preparation of new loans and the maintenance of existing loans.

Essential Duties

- Greeting customers

- Represent the bank to the customer in a courteous and professional manner.

- Furnish prompt, efficient, and accurate service

- Attention to detail and excellent communication skills are required

- Maintain work area in a clean, neat, and professional appearance

- Accept credit applications

Obtain CIP documentation for individuals, run credit reports and enter Customer Due Diligence information into Verafin

- Obtain borrowing authorization documents for entities, input Beneficial Owner information in Verafin and obtain Certificates of Good Standing

- Create new customer CIF’s on Silverlake and complete BSA – Verafin questions

- Coordinate the preparation of loan closing documents with internal and external individuals for Commercial and Industrial loans including Letters of Credit, Floor Plans and Guidance Lines.

- Coordinate document ordering

Open title insurance orders with title companies

- Request appraisal, environmental and evaluation orders through Real Estate Valuation Dept.

- Coordinates with SBA and other government guaranteed loan programs on gathering the proper documentation on government guaranteed loans

- Scheduling, closing and funding of loans;

- Prepare or assist in the preparation of the Loan Input Worksheet which is used to prepare the Commercial/Ag Loan Memo, provides information for Loan Doc Prep to prepare loan documents, and provides checklists (borrowing entity and collateral documentation) for Doc Review ticklers

- Review loan documents for accuracy prior to loan closings

- Prepare Loan Funding Worksheet to provide loan disbursement instructions to the centralized Loan Funding Department once loans are closed; provide drafting instructions as needed

- Scan loan package documents and name using naming template. Save completed loan package to Doc Review for tracking

- Scan documents received by mail. Name with naming template and save to exception folder to remove exception or Synergy Folder for upload to Synergy.

- Manages each loan to identify, file, and perfect the Bank’s lien on any and all loans, including but not limited to: UCC’s, Deed of Trust, Assignments, Subordinations, etc.

- Review documentation exception reports and communicate with borrowers by letter, email or phone requesting on-going financial and collateral documentation.

- Complete the Exception Removal Request spreadsheet and forward to the Exception Tracking group to update tracked documents as received

- Complete loan advances and transfers; update construction draw spreadsheets as applicable; prepare extensions and modifications for loan payments;

- Process/review loan payments; Portal Pay, DMI, Private Banking and all loans housed on Silverlake;

- Issues cashier’s checks

- Prepare spreadsheet to track floor plan customers and guidance line activity

- Scheduling construction, equipment and floor plan inspections

- Utilizing Lien Solutions, order UCC searches and flood determinations; file new and terminated UCC’s, review borrower monitoring alerts

- Customer Services requests:

Prepare AFT and ACH set up forms

- Enters changes in Synapsys for address changes and officer changes;

- Process wire transfers

- Prepare payoff quotes,

- Provide loan history information,

- Compile release of lien documents and etc.

- Scheduling appointments for loan officers

- Receiving and directing phone calls

- Call on past due and NSF customers

- Participate in training sessions as required by supervisor.

- Other duties, as assigned by Management; some branch Lending Assistants perform additional duties:

Accept stop payments

- Q2 Online Banking resets