Project Coordinator - AI Data Centre Services

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We are looking for a Project Coordinator to join our team in Bucharest, Romania, working in a hybrid model. The role will provide additional coordination capacity for infrastructure projects, with an initial focus on power and cooling solutions, supporting activities from quotation and ordering through shipment and final delivery.

This position is ideal for someone with strong vendor and supplier coordination experience who is organized, proactive, detail-oriented, and comfortable managing multiple activities through to completion. Exposure to data center, AI, HPC, or hybrid cloud environments is beneficial but is not required for success in the role.

Key Responsibilities

- Coordinate purchase requests, quotations, orders, and related activities for infrastructure equipment and project materials.
- Track equipment and materials from order placement through shipment and final delivery, ensuring schedules and records remain accurate.
- Coordinate with vendors, suppliers, procurement, supply chain teams, logistics providers, installation partners, and internal project stakeholders.
- Monitor international shipments, delivery milestones, customs requirements, and logistics activities, proactively following up on potential delays.
- Identify ordering, shipment, or delivery issues and coordinate the appropriate stakeholders to drive timely resolution.
- Maintain accurate project records, inventories, delivery schedules, tracking documentation, and relevant information in business and project-management systems.
- Track outstanding actions and deployment risks, providing clear status updates, reporting, and delivery information to stakeholders.
- Support continuous improvement of coordination and logistics processes, with the potential to expand into monitoring additional hardware deliveries as business needs evolve.

Position Requirements

- Bachelor's degree or equivalent relevant education and/or professional experience.
- At least 3 years of relevant experience in project coordination, logistics, supply chain, procurement operations, PMO, deployment support, or a comparable environment.
- Demonstrated experience working with vendors or suppliers and coordinating orders and deliveries across multiple stages.
- Experience with logistics, shipment tracking, or international deliveries; familiarity with customs processes is an advantage.
- Comfortable using project-management and business tools such as Monday.com, Microsoft Project, or comparable platforms, with strong record-management and reporting skills.
- Fluent English is required; additional language skills are an advantage.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities while maintaining reliable follow-through.
- Proactive and collaborative communication style; experience in technology, data center, power and cooling, infrastructure deployment, AI, HPC, or hybrid cloud environments is an advantage rather than a requirement.

What Lenovo Can Offer You

Compensation & Rewards :

- Performance-based salary reviews and annual bonuses
- Meal tickets, service anniversary awards, and referral bonuses
- Employee share purchase program
- Scholarships for employees’ children

Health & Well-being :

- Fully covered private medical insurance
- Annual well-being allowance for sports, training, relaxation, and therapy ,and on-site chair massage
- Life & accident insurance with extra medical coverage
- Employee Assistance Program

Training & Development :

- Technical Ladder & Sales Excellence programs
- Individual Career Development Plans with mentoring
- Bookster subscription for continuous learning

Time Away :

- 21–28 vacation days depending on tenure
- Sick days and extra paid leave for public holidays on weekends
- Additional paid leave for employees with children

Flexible Hybrid Working: At Lenovo, we embrace a 3:2 hybrid working model, giving you the flexibility to enjoy the best of both worlds — meaningful in-person collaboration with your team alongside the convenience and flexibility of working remotely.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

AI PROCESSING NOTICE
We use AI-based tools to support some of our processes (e.g. online interviews recordings and transcripts) in order to achieve better efficiency, accuracy and for our documentation purposes. AI can make mistakes, but we always make sure that the outputs are manually reviewed by a human. You can always opt-out or contact us in case of any question.