Personal Assistant

## Forvia, a sustainable mobility technology leader

We pioneer technology for mobility experience that matter to people.

## Your mission, roles and responsibilities

Title                       : Personal Assistant 
Reports To            : General Manager Interiors
Location                : Pretoria
Closing Date         : 19th October 2026

Main purpose of the role
To provide professional and proactive executive support to the General Manager (GM), enabling the efficient management of the GM’s calendar, travel, meetings, correspondence, presentations and administrative priorities. The role will also provide administrative and logistical support for board and executive meetings, including meeting preparation, catering co-ordination, minute taking, document control and the maintenance of organisational information such as organograms.

Essential responsibilities and duties

Your main responsibilities are as follows:

Diary and Meeting Management
•    Manage and maintain the GM's calendar, appointments and meeting schedule.
•    Arrange internal and external meetings, including booking venues and preparing meeting rooms.
•    Prepare meeting agendas, attendance registers and supporting documentation.
•    Take minutes during meetings and distribute them to relevant stakeholders.
•    Track action items and follow up with responsible departments to ensure deadlines are met.
Administrative Support
•    Prepare, format and proofread correspondence, reports, presentations and other business documents.
•    Maintain organised electronic and physical filing systems.
•    Assist with printing, scanning, photocopying and document distribution.
•    Manage incoming correspondence and direct enquiries to the appropriate individuals.
•    Maintain office supplies and coordinate administrative requirements.
Communication and Coordination
•    Serve as the first point of contact for selected enquiries directed to the GM.
•    Communicate professionally with employees, management, customers and external stakeholders.
•    Coordinate communication between the GM and departmental managers.
•    Follow up on outstanding submissions, reports and requests.
•    Ensure that important information is communicated accurately and timeously.
Travel and Event Arrangements
•    Assist with travel bookings, accommodation and transport arrangements.
•    Prepare travel itineraries and ensure the necessary documentation is available.
•    Assist in coordinating management meetings, workshops, business visits and company events.
•    Support the preparation of meeting schedules and logistics for visiting customers or executives.
Reporting and Document Control
•    Collect information from departments for management reports and presentations.
•    Update trackers, spreadsheets and action plans as required.
•    Maintain records of deadlines, submissions and outstanding tasks.
•    Assist with compiling basic operational and administrative reports.
•    Ensure documents are stored securely and version-controlled where necessary.
Confidentiality and Professional Conduct
•    Handle confidential business information with discretion.
•    Maintain professional standards when dealing with internal and external stakeholders.
•    Follow company policies, procedures and information-security requirements.
•    Escalate urgent matters and sensitive enquiries to the GM appropriately.

## Your profile and competencies to succeed

Qualifications and position requirements

•    Grade 12 / Matric certificate.
•    Diploma, Degree in Office Administration, Business Administration, Secretarial Studies or a related field would be advantageous.
•    1 + years of administrative or office support experience.
•    Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
•    Good written and verbal communication skills in English.

## What we can do for you

- At Forvia, you will find an engaging and dynamic environment where you can contribute to the development of sustainable mobility leading technologies.
- We are the seventh-largest global automotive supplier, employing more than 157,000 people in more than 40 countries which makes a lot of opportunity for career development.
- We welcome energetic and agile people who can thrive in a fast-changing environment. People who share our strong values. Team players with a collaborative mindset and a passion to deliver high standards for our clients. Lifelong learners. High performers. Globally minded people who aspire to work in a transforming industry, where excellence, speed, and quality count.
- We cultivate a learning environment, dedicating tools and resources to ensure we remain at the forefront of mobility. Our people enjoy an average of more than 22 hours of online and in-person training within FORVIA University (five campuses around the world)
- We offer a multicultural environment that values diversity and international collaboration. We believe that diversity is a strength. To create an inclusive culture where all forms of diversity create real value for the company, we have adopted gender diversity targets and inclusion action plans.
- Achieving CO2 Net Zero as a pioneer of the automotive industry is a priority: In June 2022, Forvia became the first global automotive group to be certified with the new SBTI Net-Zero Standard (the most ambitious standard of SBTi), aligned with the ambition of the 2015 Paris Agreement of limiting global warming to 1.5°C. Three principles guide our action: use less, use better and use longer, with a focus on recyclability and circular economy.

## Why join us

FORVIA, a global automotive technology supplier, comprises the complementary technology and industrial strengths of Faurecia and HELLA.

With over 137 500 people, including more than 12,000 R&D engineers across 40+ countries, FORVIA provides a unique and comprehensive approach to the automotive challenges of today and tomorrow. Composed of 6 business groups and a strong IP portfolio of over 12,400 patents, FORVIA is focused on becoming the preferred innovation and integration partner for OEMs worldwide.

In 2025, the Group achieved a consolidated revenue of 26.2 billion euros prior to IFRS 5. FORVIA SE is listed on the Euronext Paris market under the FRVIA mnemonic code and is a component of the SBF 120 index.

FORVIA aims to be a change maker committed to foreseeing and making the mobility transformation happen. www.forvia.com